ScrapRight Training Guide: Managing a Cash Drawer

1. Creating a Cash Drawer

1. From the Dashboard, go to:

   • Admin & Configuration

   • Select Cash Drawer from the left-hand menu.

2. Click Add Cash Drawer.

3. Enter the required information:

   • Drawer Name: Example: Zach’s Drawer

   • IP Address (optional):

     • Enter this if you are using an IP-connected cash drawer that opens automatically.

   • Auto-Close at Midnight (optional but recommended):

     • Ensures the drawer closes automatically if forgotten.

   • Printer Assignment (optional):

     • Select a printer to print opening, closing, and adjustment receipts.

   • Safe/Vault Assignment (optional):

     • Use if cash is transferred between the drawer and a safe.

   • Low Cash Warning Amount:

     • Set a threshold (e.g., $500).

     • A warning appears after transactions if the drawer drops below this amount.

4. Assign Users:

   • Select which user(s) can access and are responsible for this drawer (e.g., Zach).

5. Click Save.

2. Opening a Cash Drawer

1. Log in as the assigned user.

2. Go to the Ticketing Screen.

3. In the bottom-left corner, locate the cash drawer name and status (Closed).

4. Click the drawer.

5. Enter:

   • Starting Amount (example: $5,500)

   • Note (example: “Opening amount”)

6. Click Open Drawer.

The starting balance will decrease as cash payouts are made throughout the day.

3. Paying Transactions from the Drawer

1. Create and process tickets as usual.

2. When a ticket is paid out in cash:

   • The payout amount is automatically deducted from the cash drawer balance.

3. The updated drawer balance is displayed after each transaction.

4. Office Payouts & Petty Cash

Removing Cash (Petty Cash or Office Expenses)

1. Click the cash drawer.

2. Select Office Payout / Petty Cash.

3. Enter:

   • Amount (example: $100)

   • Reason (example: “Office lunch”)

4. Confirm to remove cash from the drawer.

Returning Change to the Drawer

1. Click the cash drawer again.

2. Select Add Cash.

3. Enter:

   • Amount Returned (example: $7.83)

   • Note (example: “Change from lunch”)

4. Confirm to add cash back to the drawer.

5. Closing the Cash Drawer (End of Day)

1. Count the cash physically:

   • Count the money carefully.

   • Count it twice to ensure accuracy.

2. Click the cash drawer.

3. Enter:

   • Closing Amount (example: $4,964.38)

   • Note (example: “Closing amount”)

4. Click Close Drawer.

6. Bill Count (Optional but Recommended)

• If enabled, the system will prompt for a bill denomination breakdown.

• Enter quantities for:

  • $1 bills

  • $5 bills

  • $20 bills

  • Other denominations as applicable

• This feature increases accountability and audit accuracy.

Click Save and Close when finished.

7. Running Cash Drawer Reports

1. Go to Reports.

2. Select Transactional Reports.

3. Choose Cashier Reconciliation.

4. Set report filters:

   • Date (e.g., today)

   • Cash Drawer (e.g., Zach’s Drawer)

5. Export the report as:

   • PDF

   • CSV

   • Excel

8. Understanding the Cashier Reconciliation Report

The report includes:

• Opening balance

• Each cash transaction and payout

• Office/petty cash deductions

• Returned change

• Closing balance

• Overages or shortages

Example:

• Opening Balance: $5,500

• Ticket Payout: $106.61

• Office Lunch: –$100

• Change Returned: +$7.83

• Closing Balance: $4,964.38

• Shortage Identified: $337.22

Any shortage or overage should be reviewed with the responsible employee to identify discrepancies and reinforce accountability.

9. Best Practices

• Always count cash before closing the drawer.

• Use notes on every adjustment for clarity.

• Enable low-cash warnings to avoid running out of cash.

• Review cashier reconciliation reports daily.

• Address discrepancies promptly and professionally.

Summary

Managing cash drawers correctly in Scraprite Software ensures accurate tracking, employee accountability, and clear financial reporting. By following these steps daily, you can minimize errors and maintain strong cash controls.